Assessor Commencement Guide (ACG) The Duke of Edinburgh’s International Award – Australia (NSW Division)

Assessor Commencement Guide (ACG) The Duke of Edinburgh’s International Award – Australia (NSW Division)

Thank you for being an assessor for the Duke of Edinburghs International Award.
This document outlines your role and expectations, please give it a read to gain an understanding of what you are signing up to. As the participant you are assessing is under 18 years old, we have to request and verify your Working with Children Check number.
Thank you again for being an assessor to our Duke of Ed Participants.

Overview Infomation

Assessors – Assessors are Volunteers who assist young people with their Duke of Edinburgh’sInternational Award (Duke of Ed). A Participant will need at least one Assessor for each Section of their Duke of Ed to help guide them through that Section.

Award Leaders – Adults appointed by an Award Unit (organisation delivering The Duke of Ed) who are responsible for running The Duke of Ed in that organisation.

Participants – Young people registered to participate in the Bronze, Silver or Gold level of The Duke of Ed

REMEMBER: Participants can ONLY commence a Duke of Ed Section activity AFTER their Award Leader has approved their Assessor for that Section. 


SECTION 1- Student/Participant Information

Please provide us with details about the student/participant you are helping - whom you are assessing?
Student(s) Information*
Student First Name
Student Last Name
Student Email
Level Completing

SECTION 2 - Assessor Information

Information for Assessors

Thank you for your consideration in becoming an Assessor for The Duke of Edinburgh’s International Award (the Duke of Ed). Award Assessors play a crucial role in the success of the program.

The information below will assist you to understand the Duke of Ed Assessor role. For additional information please also refer to part 2.2.2 of The Duke of Edinburgh’s International Award – Australia Handbook [The Handbook] ( This NSW Assessor Commencement Guide (ACG) can also be found

Note: Assessors cannot be immediate family members (ie parent or sibling)’. ‘Should’ implies that there is some leeway, something we are actively working on discouraging and features as a top 5 section rejection.

Participants cannot commence a Duke of Ed Section activity until their Award Leader has confirmed the appointment of an appropriately skilled, experienced and/or qualified Assessor for that Section.

What is the Duke of Ed?

The Duke of Edinburgh’s International Award is a self-development program open to all young people between the ages of 14 and 25. The Award is non-competitive and encourages young people to set and achieve goals appropriate to their abilities and potential. More information can be found at:

There are three levels of the Award (Bronze, Silver and Gold) and there are four Sections that must be completed for a young person to qualify for an Award:

  • Skill

  • Service

  • Physical Recreation

  • Adventurous Journeys

  • Residential Project (an additional Section at Gold level)

    The activities for Skill, Service and Physical Recreation need to be undertaken by the Participant on a regular basis. Regular commitment is at least one (1) hour per week, two (2) hours per two week period or four (4) hours per four week period. This participation is over a minimum period of 3, 6, 12 or 18 months depending on the Participant’s level and choice of “major” Section, and the Participant should clarify this requirement with you.

    Who is an Award Assessor?

    Assessors are suitably skilled, experienced and/or qualified #Volunteers who assist with, and assess, an activity being undertaken for a Section of a Participant’s Duke of Ed Award. An Assessor can assess more than one Participant, and they may also be qualified to assess across multiple activities and/or Sections. An Assessor may be required to meet certification or qualification requirements if their activity is bound by a State/Territory or National accreditation requirement. Please note that an Award Leader can also be an Assessor.

    What are the Roles and Responsibilities of an Assessor?

    Assessor Roles and Responsibilities are listed below. If you are willing to act as an Assessor you will be asked to agree to these on page 6 of this Guide.

  1. Be suitably experienced and/or qualified in the activity in which you are assessing.

  2. Meet the Child Protection Legislation requirements in your State/Territory.

  3. Agree to the Duke of Ed Volunteer Code of Conduct before undertaking any assessment (please refer to pages 5 and 6 of this Guide or for the latest NSW version).

  4. Be approved by the Duke of Ed Award Leader and therefore the Award Unit prior to the Participant commencing the activity with you as their Assessor.

  5. Understand the relevant Duke of Ed requirements for the Section you are assessing.

  6. Assist the Participant to identify and set achievable goals for the Section you are assessing and to develop a program to reach their goals.

  7. Help the Participant to stay focused on the goals they have set.

  8. Ensure the Participant undertakes Section activity substantially in their own time.

  9. Encourage and recognise improvements in the Participant and record positive comments about the Participant’sprogress.

  10. Write a report at the completion of the Section activity, and sign off the Participant’s records to verify they have achieved the requirements of the Duke of Ed.

  11. Undertake your role as an Assessor in a safe work environment. This includes: taking reasonable care for your own health and safety; that your conduct does not adversely affect the health and safety of others; that you comply with any reasonable instructions relating to health and safety; and that you cooperate with any reasonable policy or procedure relating to health and safety that applies to you, your colleagues, people you are supervising or who are considered to be in your care.

These Assessor Roles and Responsibilities can also be found in part 2.2.2 of The Duke of Edinburgh’s InternationalAward – Australia Handbook [The Handbook] (see: and can also be viewed

Is there Award insurance?

The Duke of Edinburgh’s International Award - Australia provides secondary public liability and personal injury insurance covering almost all Duke of Ed activities. As a bona fide Volunteer you may have some coverage under this insurance. Claims can be made against this insurance for any amounts not covered or only partially covered under the Award Units policy.

If you’d like more information regarding this insurance please refer to:

How can I provide a safe environment for children?

Providing opportunities for young people to complete their Duke of Ed is very rewarding. Participants require a safe and non-threatening environment.

You need to ensure that all Volunteers/staff involved with the Participant are aware that they must conduct themselves appropriately with young people at all times.

Examples of unacceptable conduct by Volunteers/employees would include:

  • any initiation activities

  • physical, emotional or verbal abuse of Participants

  • physical assault or exposing Participants to violence

  • inappropriate conversations of a sexual nature, suggestive remarks or jokes of a sexual nature

  • displaying or showing any form of explicit material, sexually suggestive publications, electronic media or


  • any form of inappropriate touching

  • any form of inappropriate personal correspondence or expression of sexual feelings toward the Participant.

    Assessors are required to report any allegations of incidents concerning a young person to the Award Leader at the earliest convenience. Award Participants are expected to comply with the organisations safety requirements and procedures and not to act in any way to jeopardise the safety of themselves or others within the activity environment.

How can I meet New South Wales Child Protection requirements?

The Participant’s Award Leader must ensure that all the Participant’s Assessors have met the appropriate requirements for Child Protection before Assessors undertake Duke of Ed activities with them.

YouthAdvance requires a current Working With Children Check Number (WWCC No) which has been verified/cleared by the is Award Leader(s) WWCC Nos can be entered in the Volunteer Details and Agreements on Section 3(B) of this Guide.

For Volunteers working with Duke of Ed Award Units which are NSW Government Schools: You will also be required to complete and return “Appendix 11 – Declaration for child related work –Specified volunteer/child related contractor” (see library/policies/working-with-children-check-policy).

Note – some exemptions apply. If you have further questions regarding NSW Child Protection please, email [email protected] or call 9286 7219.

What is The Duke of Edinburgh’s International Award National Volunteer Code of Conduct (VCOC)?

The Duke of Edinburgh’s International Award - Australia requires that all Volunteers agree to the National Volunteer Code of Conduct (VCOC) (section 3) of this Guide and also available at: conduct). This agreement (see the Volunteer Details and Agreements - section 3) needs to be returned to the Duke of Ed Award Leader before undertaking any activities with the Participant.

How do I complete my Assessor’s Report?

The Participant will provide you with a Section summary to enable you to complete your Assessors Report/Signoff after they have met the time requirements for their Section.

What is the next step?
Please read the Volunteer Code of Conduct (section 3), then complete the Volunteer Details and Agreements

The Volunteer Details and Agreements must be completed and returned to the Participant’s Duke of Ed Award Leader (at their School or Community/Youth Group) prior to the Participant undertaking any Duke of Ed related activities with you.

If you are volunteering for a Duke of Ed Award Unit which is an NSW Government School you will also be required to complete and return “Appendix 11 – Declaration for child-related work – Specified volunteer/child related contractor” (see

Many thanks in anticipation of your assistance

Please upload the signed version of the assessor commencement guide that the participant will have emailed you.

SECTION 3(A) - Volunteer Code of Conduct

For the purposes of The Duke of Edinburgh’s International Award - Australia (‘the Award’), and therefore this document, a “volunteer” means anyone over the age of 18 who assists with the Award, either in a paid or unpaid capacity. This includes all *Award Leaders, Assessors and supervisors.

In consideration of the Award Unit, YouthAdvance approving me as an Award Leader/Assessor/supervisor/volunteer in relation to The Duke of Edinburgh’s International Award, I undertake that I will:

  1. Comply with and exercise due care in carrying out my Roles and Responsibilities (as outlined in Section 2 of the Award Handbook, available at
  2. Comply at all times with the requirements of the Award and with all applicable laws relevant to fulfilling my obligations to the Award.
  3. Meet all applicable Child Protection Legislation requirements in my State/Territory, and follow any supervisory ratios stipulated by my own organisation (and those responsible for any specific Award activity).
  4. Undertake training and meet accreditation requirements, as appropriate.
  5. Respect the privacy of persons served by the Award and hold, in confidence, sensitive, private and personal information collected in relation to the Award in accordance with the Privacy Policy of The Duke of Edinburgh’s International Award - Australia [ACN 114 269 195] (National Award Authority) and the law (reports of child abuse or neglect will be handled under the relevant State/Territory legislation).
  6. Immediately advise the aforementioned Award Unit of any matter of which I am involved that has or could lead to criminal conviction. Advise the Award Unit of any officer or employee of the Award Unit; or any Award Leader/Assessor/supervisor/volunteer involved in the management and/or delivery of the Award, who I believe has acted in a way which may be detrimental to the good name of the
  7. Take any allegations or concerns of abuse seriously and immediately follow the reporting process in use within the organization. Never trivalise abuse, or let allegations, suspicions, or concerns about abuse go unreported
  8. Comply with the Key Principles of the Award (as outlined in the Award Handbook).
  9. Represent the Award with professionalism, dignity and pride, and be responsible for conducting myself with courtesy and appropriate
  10. Undertake my role in a safe work environment. This includes: taking reasonable care for my own health and safety; ensuring that my conduct does not adversely affect the health and safety of others; compliance with any reasonable instructions relating to health and safety; and cooperation with any reasonable policy or procedure relating to health and safety that applies to me, my colleagues, people I am supervising or who are considered to be in my
  11. Follow through and complete agreed tasks and
  12. Conduct myself in a respectful manner, exhibit good conduct and be a positive role model by setting an example for all to follow.
  13. Display respect and courtesy for Participants of the Award, other volunteers, staff, contractors and
  14. Provide a safe environment by not harming youth or adults in any way, whether through discrimination, favouritism, sexual harassment, physical force, verbal or mental abuse, neglect, or other harmful
  15. Work cooperatively as a team member with employees of the Award and other
  16. Undertake to provide assessment for the Award only in areas where I am suitably qualified and/or experienced.
  17. Copy and distribute materials the Award Leader gives me only for the purposes of the Award and not otherwise use them without the prior written consent of the National Award
  18. Not use those materials in any way which would bring the Award, Award Unit, State/Territory Award Operating Authority or the National Award Authority into disrepute.
  19. Immediately stop use of all materials once my involvement with the Award
  20. Ensure that any improvements, developments, or new versions of the materials, including new materials I create based on or incorporating them, belong to the National Award Authority and I assign all rights, including intellectual property rights in them, to the National Award
  21. Ensure that any documents, collateral, website pages or other items that utilise the international logo meet all requirements of the International Brand and Style Guidelines (available from the National Award Authority).
  22. Ensure that all new materials utilising the Award logo which contain interpretive content** regarding the Award has been approved by the National Award Authority prior to being circulated. A copy of all such materials will be retained by the National Award Authority for reference
Please fill in the following questions about YOU - the assessor:
Assessor Name*
I agree to the following:*
DD slash MM slash YYYY

SECTION 3(B) - NSW Working With Children Check (WWCC)

Assessors Name*
NSW Working With Children Check (WWCC)
Please provide us with your Working With Children Check information;
DD slash MM slash YYYY
This field is for validation purposes and should be left unchanged.