Award Setup

Welcome to YouthAdvance!

Thank you for registering with YouthAdvance Australia – An Open Award Centre For The Duke of Edinburgh’s International Award – Australia. We’re excited to have you on board! On this page, we have listed the next steps for you to complete in order to finalise your registration and get you started on your Award.

4 Steps to Starting Your Award…

STEP 1 – WORK OUT YOUR ACTIVITIES

 

There are 3 sections that you need to setup. You can have up to 3 activities per section.
Physical recreation  – an activity where you sweat
Skill section – this can be something you already do or something you have wanted to try
Service section – community service is an important component to the award
1 section is a “major” section and the other 2 are “minor” sections. You choose which section.
You only complete a major section in the first level that you complete.
Bronze: major section is an additional 13 hours
Silver and Gold: major section is an additional 26 hours

 

If you need some inspiration, have a look at the following links:
Skills – Skills Ideas
Service – Service Ideas
Physical recreation – Phys Rec Ideas
Covid ideas: Other Award Options

 

STEP 2 – ASSESSOR SETUP
Your assessor is the person who will sign off  your activity logs and complete an assessor report for you when you have finished the hours for the section. This is usually a teacher/coach/supervisor for each of your chosen activities.
Your assessor needs to have some experience in the activity as well as a valid Working With Children Check number. Unfortunately, a family member cannot be your assessor.
You need to contact your assessor, check they are happy to be involved with your award and then email them the electronic Assessor Commencement Guide (eACG) form:  eACG Link  to complete for you.
After the eACG is filled in, you will receive an automated email from your assessor advising they have completed the form.
DO NOT COMPLETE STEP 3 UNTIL YOU HAVE AN EMAIL FROM YOUR ASSESSOR ADVISING THEY HAVE FILLED IN THE FORM.

STOP!!! If you have not received an email from your assessor that they have completed the form, please don’t start Step 3.

Paper Assessor documents

If your assessor has completed a Paper Assessor form Paper ACG (NSW) or Volunteer Code of Conduct (other States)

Please upload the completed hard copy of the form to the FILES section of your Online Record Book under the relevant section of Physical Recreation, Skills or Service.

DO NOT COMPLETE STEP 3 UNTIL YOU HAVE UPLOADED THE COMPLETED HARD COPY ASSESSOR FORM IN THE ORB

 

STEP 3 – ONLINE RECORD BOOK

 

You will need to register for a new account on the Online Record Book (ORB). The ORB is where you will log all the hours you undertake for each activity. For instructions on how to sign-up, click HERE.

Once you have an account, setup each activity with the activity details, assessor details and a goal. Ensure your goal is S.M.A.R.T and also detailed – check out how to write a S.M.A.R.T Goal HERE.

Note: If you assessor hasn’t completed their form when you complete Step 3, we will reject your activity until they have completed the form. If your goal is not S.M.A.R.T, we will reject your activity until you revise it.
Press Setup and it will be sent to YouthAdvance for approval.

 

STEP 4 – START LOGGING HOURS!

Once your activity is approved you will then be able to log hours. 
Ensure you log the hours you do (i.e. if you practice for 2 hours, log 2 hours even though the ORB will only recognise 1 of the hours).
Put detail in your logs and don’t cut and paste them. Explain what you did in that practice session. If your logs are not detailed enough, your award may be rejected by State Award Office. 

Please review the below picture for a good example of variation/detail in logs

EXTRA INFORMATION

YOUTHADVANCE ADVENTUROUS JOURNEYS

 

Our Duke of Ed Adventurous Journeys are designed to challenge you and provide you with a sense of achievement. We provide both school-specific programs, or Open programs for individuals participating outside of a school. We also hold our AJs throughout the school holidays and during the school term so no matter what your schedule or your situation, YouthAdvance has a program to suit your adventurous side.

Open Award Centre Participants can book directly through their Open Award Level pages or via our AJ program page.

School-Specific Program Participants can find information on their AJ dates and links to the booking page on their School Pages.

NOTE – As of 1st of February 2019, all YouthAdvance Participants who wish to undertake their AJs externally to YouthAdvance will be required to complete the External Adventurous Journey Providers (EAJP) AJ Request Application Form. This is due to our responsibility and priority to ensure that the organisations our participants engage with are fulfilling their duties to ensure safety and abide by the award requirements. The lodgement of the EAJP will incur a $55.00 administration fee payable per participant, per program.

 

JOIN OUR FACEBOOK PAGE

Request to become a member of the Participant and Parent Facebook Group: YouthAdvance – Open Award Centre – it’s a great way of keeping up to date and we post some important info and reminders on there. 

 

YOUR YOUTHADVANCE AWARD CONTACTS

 

Your primary contact at YouthAdvance will be your Award Leader for all activity/ORB/sign off and paperwork related questions

For Camp Info – please speak to our Program Co-ordinator

For Equipment Info, including hire gear – please ask to speak to one of our Guides

 

THANK YOU!

Again, we thank you for choosing YouthAdvance as your Award Centre, remember we are here to help so you can gain the most out of the Award. If you have any questions, please don’t hesitate in contacting us!